Dear Membership,
This is a special message from the CORVA President, Mike McGarity to the CORVA Membership. I have proposed (4) Bylaw Proposals for you, the membership to vote on.
The first proposal is adding an EXECUTIVE DIRECTOR. I don’t know when CORVA would consider hiring an Executive Director, but I believe CORVA should have the position in the bylaws so in the future we have that option. At some point CORVA should consider having a paid employee overseeing and conducting the day-to-day operations of CORVA.
The second bylaw proposal is to change the title of Managing Director to “LAND USE CONSULTANT”. The Land Use Consultant is an Independent Contractor. The contractor determines the method, details, and means of performing the services outlined in the contract. CORVA shall have no right to, and shall not, interfere with or control the manner or determine the method of accomplishing Contractor's services. My recommendation to the Board of Directors and Membership would be that the services of the Land Use Consultant should not include the day-to-day operations of CORVA. The consultant should not be checking the mail, processing memberships, answering CORVA emails, contacting members, controlling the CORVA database, setting up or overseeing the CORVA board emails, business cards, etc.. The Land Use Consultant should solely be working in coordination with the Vice President of Education, promoting education including wise-use of natural resources, safety awareness, trail etiquette, stay-on-trails concepts, etc. Interface and be the contact with outside agencies and organizations that may be involved in other education programs and activities. Work to increase awareness of CORVA to clubs and entities (Tread Lightly!) with a stake in motorized access issues. Submit monthly written reports to the President and BOD. Coordinate and regularly communicate activities with the Vice President of Land Use and Public Policy for issues pertaining to land use, and with the President and BOD all other activities as needed. Submit an article to every ORIA concerning land use advocacy.
The third bylaw proposal is hiring an ADMINISTRATIVE ASSISTANT which would be a paid employee position due to the importance of being able to direct them to accomplish day to day tasks of running CORVA. I do not know when we, the board, will want to hire this employee, but we should have it in our bylaws for if or when that time comes.
The fourth is our SOCIAL MEDIA CONSULTANT. We currently have a Social Media Consultant hired, so I want that Independent Consultant position to be in our bylaws.
Bylaw Proposals 2025:
ARTICLE XVI
EXECUTIVE DIRECTOR
Section 1
The Board of Directors may hire an ED, Executive Director. The ED is the senior-level executive responsible for the overall management and leadership of CORVA. The ED reports to the Board of Directors and is responsible for setting the strategic direction for the organization, overseeing day-to-day operations, and ensuring the organization’s goals and objectives are met. The ED is appointed and hired by the Board and must be skilled, informed, and motivated to do their part to advance the organization’s vision.
Section 2
To ensure a high level of productivity, the ED must display the following qualities:
Consistent leadership to inspire the Board, volunteers, members and others in the organization to perform their roles with confidence from receiving guidance and coaching from the ED.
Versatile communication skills to help all stakeholders understand their tasks and the state of active projects.
Represent CORVA in attending meetings that align with the goals and objectives of the organization.
Represent CORVA with State representatives and politicians as directed by the Board.
Attend all CORVA sponsored events and Off-Road Events as directed by the Board.
Previous experience in a leadership position in the Off-Road, Off Highway Vehicle field or a similar industry.
Ability to focus and make progress toward goals, deadlines, and the formation of strategic plans.
Perform duties and responsibilities as directed by the Board.
ARTICLE XVII
ADMINISTRATIVE ASSISTANT
The Board of Directors may hire an Administrative Assistant to assist in the overall management and day to day operations of the Association..
This position will assist the Board of Directors in maintaining membership database; order / reorder business cards; manage all CORVA email forwarded; facilitate requests for event insurance; assist and prepare for BOD Meetings, events; including Annual Meeting. Assist in planning, preparing, organizing all CORVA events; receive, sort and forward all CORVA mail; maintain and monitor CORVA business phone messages.
Section 3.
ARTICLE XVIII
MANAGING DIRECTOR LAND USE CONSULTANT
Section 1: The Board of Directors may designate a Managing Director Land Use Consultant to be employed contracted by the Association and shall fix his/her compensation.
Section 2: The duties of the Managing Director Land Use Consultant shall be those designated by the Board of Directors.
ARTICLE XIX
SOCIAL MEDIA CONSULTANT
Section 1.
Consultant will post weekly on Instagram and Facebook at least 3 posts per week encouraging people to become a member; post at least 5 business sponsors which include their business to be mentioned and tagged per week. Promote and encourage members to attend events that CORVA supports. Promote our online store displaying our merchandise and products at least 3 times per week; post content on the California Off Road Vehicle Association IG and FB pages. The content will be a mix between posts and videos.
Section 2.
The duties shall be those designated by the Board of Directors.
ARTICLE XX
BY-LAWS AMENDMENTS
A. Bylaws changes will be reviewed by Board of Directors before being submitted to the
Supporting Membership for final approval.
B. Suggested by-law change(s) may be submitted to the Board of Directors by any
Supporting Member, any member of the Board of Directors, or by a committee established for that purpose. The Board of Directors will convene within forty-five (45) days upon receipt of requested by-law changes. The Board will either:
1. Recommend approval of the suggested change(s); or,
2. Remain neutral on the suggested change(s); or,
3. Recommend rejection of the suggested change(s).
In either case, the suggested change(s) to the by-laws will be submitted to the Supporting Membership for final approval. The Board of Directors will append a summary to the suggested change(s) summarizing any action the Board has taken regarding those changes.
C. The proposed changes will be published on the CORVA website and the newsletter and/or emailed to the Supporting Members no less than forty-five (45) days prior to the time of the meeting which is to consider the change. Supporting Members will have 30 days from the time of notification to submit their vote by way of email Submission email address will be included in the notification. Submission of votes may also take place at the location of the Association Annual Meeting if the proposed changes are scheduled to be voted upon at that meeting.
D. Those by-laws changes require a two thirds (2/3) majority vote of the Supporting Members represented at that meeting to pass.
E. The by-law changes will go into effect when the new by-laws are posted on the CORVA website.
Proposed Bylaws were sent to membership via email and posted on website on April 14. Per our bylaws, the membership has (30) days to vote via email.
Please copy and paste the following in an email:
Vote: Yes or No: EXECUTIVE DIRECTOR: ___ ADMINISTRATIVE ASSISTANT: ___ LAND USE CONSULTANT: ___ SOCIAL MEDIA CONSULTANT: ___
Vote: Yes or No:
EXECUTIVE DIRECTOR: ___
ADMINISTRATIVE ASSISTANT: ___
LAND USE CONSULTANT: ___
SOCIAL MEDIA CONSULTANT: ___
If you are voting on behalf of your club. Each club member (in good standing) counts as 1 vote. Please attach your signed CLUB PROXY FORM.
The Board of Directors will have the results on June. 23 at the BOD Monthly Mtg. which aligns with the minimum (45) days prior to the time of the meeting to consider the change. Thank you for your participation.
Sincerely, Mike McGarity President, CORVA
California Off-Road Vehicle Association
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